Living in a messy house is quite wrong on several levels – it is OK to hate cleaning and avoid doing it every single day, but when does your lack of dedication to cleanliness become intolerable and your house just starts being too messy and dirty to live in? Provided that you are able to realize that you just have to clean it from time to time, it should not be a problem to realize why, following the same logic, working in a messy office is unproductive and unhygienic.
Since you have to spend eight or nine hours there on a daily basis, would you prefer having a nice organized office space or just keep all the mess around? And it is not just the working desk – it is everything else as well. For those who hate cleaning and are not neat by default, here are a couple of hints on how you can keep your office space more organized and clean.
The Importance of Being Organized
There are generally two sorts of people who come to your office – your co-workers, employees, employers, colleagues and such, on one hand, and your clients, partners, business cooperators, consultants, etc, on the other. While the first ones may, in theory, tolerate mess in your office because they know you and feel affection towards you, your business partners will not be impressed if your office is crammed with papers, cluttered with unnecessary non-work related items and covered in a layer of dust.
Unlike your house, the office should give the impression of professionalism and represent who you are and what you do in the most positive way possible. Just imagine how many contracts and jobs you can lose because of a dirty office! So, what you need to do is work on your organization – there are many hacks to try, from filing the documents to sorting the e-mail inbox – and the easiest way to do this is keep a clean desk and removing the dirt.
A Clean Start
The biggest amount of junk in an office comes from excessive paperwork – files and folders lying all around, and tons of documents, receipts, reports and bank lists are quite unnecessary. The first step to a neater office is getting rid of the paperwork, throw some of it away and keep just the important ones. You can simply start sorting through it and figure out a new system. When filing, introduce a coloring scheme that will make your search for a specific document easier and, finally, place each new pile in a specific folder and filing cabinet, thus reaching perfect organization.
When it comes to your desk, you should clear everything from it, thoroughly clean it and then put back only the things you really need. That means no yesterday’s newspapers, last month’s reports that have already been processed and unimportant documents. This will both lower the amount of junk and make your desk look more organized. Among other things to try, you can sort your cables, in addition to creating a certain style to follow and organize things by importance and relevance of use.
Getting Rid of Dust
Dust is as present in your office as it is at your home, so trying to completely remove it is a must when striving for a perfectly clean office. Excessive amounts of it will damage your appliances, affect your health and certainly not look good in the eyes of your visitors – it will make potential partners not want to work with you and your clients stop using your services.
In order to reach cleaning perfection, you need a really strong and energy-efficient industrial steam cleaner to make all your problems disappear in no time. These devices combine a detailed approach to stains and dust with an easy-to-handle system, all in an ecologically aware manner. Cleaning with steam is, thus, beneficial to your office’s hygiene and this method does not pose a threat to your budget nor does it harm your health since no dangerous chemicals are used.
Of course, you do not have to stop at this and limit your fight against office dirt and mess to the desk and the dust, but can go further. Areas to focus on are the restrooms, the cafeteria and the entrance hall as these are constantly used by your co-workers and clients. Once you have reached the optimal level of cleanliness and organization, you will feel calmer, more focused and definitely more motivated to work. The working environment tends to have a strong affect on people and the nicer you make it, the more enjoyable your working hours will be. Ultimately, they will pass faster then they would have were you stuck in a filthy office with piles of papers everywhere you look.