Being a facility manager sure is not an easy thing. His job is to make sure other employees have a safe and suitable working environment. But at any type of office there can always be some catastrophes and it is up to facility manager to act in those situations. No matter what happens, facility manager is supposed to find a solution for the problem and make sure the other employees can continue with their work as soon as possible. Here are a couple of scenarios a facility manager can find himself in.
Technological Equipment Stops Working
We all have high-tech devices today, but these tend to break quite often. Especially if they are being used frequently. When it comes to offices, there is just so many technological equipment such as PCs, copy machines, tablets etc. and all of them can easily break. It is up to facility manager to get them running as soon as possible so that business can keep on running. Therefore a good facility manager is supposed to get educated on how to deal with any smaller breaks that may happen. Facility manager is also supposed to be in contact with professional who can get any technological equipment fixed if the problem is more serious. When it comes to PCs, facility manager should also get a quality Antivirus software for all of the devices in the company.
Food does Not Arrive on Time
No matter which line of the business the company deals in, there will always be meetings with business partners and potential clients. It is facility manager’s job to ensure everything goes according to the plan. Besides getting a room ready for the meeting, facility manager is supposed to order caterings for meetings like that. Still, something can always go wrong and the catering might not arrive on time. A good facility manager will always have a back-up option prepared for situations like this. Even though, facility manager should always contact the caterer a couple of hours before the meeting, in order to ensure the food will be delivered on time. Facility manager should also make sure there is someone who is going to serve the food to the parties at the meeting.
With so much equipment and important documentation in every office, pipe bursts are some of the worst things that can happen. There are pipes in bathrooms and cafeterias that can burst out of nowhere and the whole office can be flooded in no time. No matter how much of a handyman the facility manager is, he can hardly fix the pipe himself. Therefore, in situations like that, the best option is to contact the professionals who can handle any pipe burst that may occur. There are emergency plumbers you can contact 24/7 in case of a pipe burst. Facility manager should make sure he has their contact info prepared if something like this happens at the office.
Fire Safety Preparing
Fire is one of the biggest disasters that can occur in an office. Therefore, in order to make an office safe for working, there also has to be well-organized fire safety plan. Facility manager has to make sure the company is following all of the local fire safety regulations. Meaning that there should be enough fire extinguishers, that there should be installed smoke alarms and professionally designed fire escape plan.
Also, facility manger is supposed to instruct all of the employees to use hazardous material carefully. Employees should also be trained to act in such a situation. They should know how to use fire extinguisher and how to act in case of fire. Facility manager is in charge of supplying the office with warning signs for hazardous materials. He should also make sure that fire department can be contacted as soon as the fire starts.
Cleaning up after Meetings
Even though facility manager does not clean up the whole office himself, it is up to him to organize the whole process. Finding proper cleaning service is not easy as it may seem. For some bigger companies, all of the machines have to be moved when the whole place is supposed to be cleaned. It is also facility manager’s job to organize cleaning after special events such as meetings and presentations. Luckily, today there are numbers of businesses specialized in cleaning offices. So it is up to facility manager to find the best service available.
Being a facility manager is definitely not easy. There are many potential scenarios where so much depends on his quick thinking and organization. Acting in any of them sure is not easy. Facility managers should be calm and ready to act in situations like this. They should have everything under control 24/7 and always prepared quick solutions.